• Education

Academic Transcript Certificate: Meaning, Procedure, and Sample

35100 Reads
3 min Read

By:CANAM Group
Updated On:Mar 01,2024 05:43 PM IST

An academic transcript certificate usually contains information such as courses completed, grades received, credit hours earned, and any degrees conferred. This certificate is an essential resource for students, academic establishments, and employers to evaluate a student's academic performance and qualifications.

A transcript certificate serves as an essential supplement to college and university applications and is necessary for students who are looking to apply for higher education or study abroad programs. Knowing how to obtain an academic transcript certificate can be of great help to students in this regard.

Understanding these aspects is essential for students to navigate their academic paths, educators to facilitate learning outcomes, employers to recruit qualified candidates, and institutions to maintain transparency and accountability in their educational processes.

What is an Academic Transcript Certificate?

A transcript certificate is a document that provides evidence for a student's educational credentials. It includes a record of the subjects they studied, the marks they scored in those subjects, and the duration of the courses. Additionally, it contains crucial details like the student's name, the name of the educational institution they attended, and the name of the board of education.

Many students who wish to attend a college or university abroad need to provide a transcript certificate, along with other supporting documents, to the admission committee. This certificate confirms the student's academic qualifications and determines their eligibility for different programs they want to pursue. The certificate shows whether the student has completed an undergraduate or postgraduate program.

Common Names of Academic Transcripts

Academic transcripts, also known as mark sheets in India, refer to a list of documents. Here are some examples of transcripts.

• Academic Certificate

• Report Card

• Academic Record

• Consolidated mark sheet

• University Transcript

• College Transcript

• School Transcript

Difference between Official & Unofficial Transcripts

Below mentioned points clarify the difference between official and unofficial transcripts :

Official Transcript	Unofficial Transcript
Official transcripts are important documents produced by the registrar's office. They can be obtained by following instructions on the Official Transcript page. Third parties require official transcripts for authenticity and accuracy. Formats include secure .pdf or printed on blue tamper-proof security paper.	Current students can view their unofficial transcripts through the Student Information System's self-service option. The transcripts are generated in a landscape format and provide an opportunity for students to review their academic records.
Official transcripts are issued in portrait format and include the school's seal and the signature of the University Registrar.	Unofficial and official transcripts have content differences. Some are specific to certain career levels while others are universal across all careers at the University.

What is a Transcript cover?

In order to keep a record of all the modules/subjects and practical work studied and conducted during a study period, a transcript is necessary. This transcript should include marks or grades, and in some cases, the credit value assigned to each subject, based on the grading system used by the institution.

The following information is mandatory for a transcript

information in a transcript.webp

How to Apply for a Transcript Certificate?

Here are the following steps on how one can apply for a transcript certificate:

Contact the institution	Students can request their transcript certificate from their previous institution by filling out a request form. Assistance can be provided by the admission office of the institution.
Complete the transcript request form	To request a transcript, student must submit the transcript request form along with the required documents. • The application form • Proof of payment • Copies of their degree certificates and mark sheets • Copies of their photo ID and the application's acknowledgement receipt
Submit the academic transcript certificates to institutions	Students can submit their transcript certificate to their preferred schools or universities. Most institutions only accept official transcripts, so it's important to follow up with them after sending the certificate.

Advantages of Transcript Certificates

A transcript of records has several benefits for students:

School Transfer	An important document for students transferring to a new school is their transcript. School administrators review transcripts to determine the eligibility for enrollment and to facilitate the transfer of credits between schools.
Application for the college admission	Transcripts are essential for institutions to determine a candidate's eligibility for college admission by providing a comprehensive academic record, reducing the need to verify multiple disjointed documents, and accelerating the processing of college applications.
Placements	During the interview process, some placement agencies and companies ask students to provide their academic transcripts. This enables the interviewer to review the candidate's academic record and determine their eligibility for the job. It's important for interviewees to obtain their transcripts from their institution as soon as possible to avoid being disqualified from the hiring process.

Transcript Request Letter Guide

Here is a guide to a transcript letter to help students to write their own:

From

[Student Name]

[Address]

[Date]

[Recipient's Name]

[Address]

[Subject]

Dear Mr. /Ms. [Recipient's name],

I was a student at [name of institution] from [mention period]. It was an honor and a privilege to be a part of this institution owing to the high-quality education I received here. I am writing to request my transcript, which I need to apply for higher education. I aspire to continue my studies at [name of the institution].

As a requirement, the university has asked me to provide a transcript to confirm my eligibility.

I would highly appreciate your consideration.

Yours sincerely,

[Your name]

Beyond the Transcript

Academic transcripts are valuable documents but are only one of the ways to measure students' abilities. Consider supplementing it with other relevant records, such as:

• Letters of recommendation

• Statement of Purpose

• Personal Essay

• GMAT/GRE score if any

• Mark sheet

• IELTS or TOEFL Score

• Portfolio of work

Conclusion

An academic transcript certificate is a crucial document that every student needs to showcase while applying for foreign university courses. It serves as a proof that the student meets the educational requirements of the program. If you have any doubts regarding the transcript certificate, connect with Canam consultants.

FAQ

Are transcripts and mark sheets same?

Mark sheets are provided after each exam, but transcripts include all scores. Although mark sheets are official, they're typically used temporarily or for office purposes like collecting degrees.

What are transcripts from college?

An official transcript is a printed form approved by faculty, containing educational history and the university seal.

Is transcript certificate necessary?

Academic Transcripts or Transcripts of Records are required to prove completion of education and eligibility for desired programs.

Is transcript a degree certificate?

An academic transcript contains all grades, while a degree certificate does not. It is necessary for further studies or employment.

What is the best way to get your transcripts?

Most colleges offer various options for ordering transcripts, including online, mail, or in-person via the admissions or registrar's office.

Get great articles direct to your inbox

The latest news, articles, and resources, sent straight to your inbox every month.

Popular Universities to Study Abroad

World class education waiting for you.

La Trobe University - Mildura Campus

Victoria, Australia • 11 Programmes

Tuition Fee : AUD 34000-40500 / year

Holmes Institute - Sydney Campus

New South Wales, Australia • 4 Programmes

Tuition Fee : AUD 19500-20000 / year

IU International University of Applied Sciences - Bad Honnef Campus

Rhineland-Palatinate, Germany • 7 Programmes

Tuition Fee : EUR 0-0 / year

University of East Anglia

England, UK • 297 Programmes

Tuition Fee : GBP 18000-28000 / year

Fanshawe College - Simcoe-Norfolk (Regional Campus)

Ontario, Canada • 8 Programmes

Tuition Fee : CAD 14500-16500 / year

The University of Akron

Ohio, USA • 67 Programmes

Tuition Fee : USD 17000-17500 / year

Ravensbourne University London

England, UK • 38 Programmes

Tuition Fee : GBP 16500-17000 / year

Global University Systems (GUS) - University of Europe for Applied Sciences - Berlin Campus

Berlin, Germany • 42 Programmes

Tuition Fee : EUR 0-0 / year

View All Universities

Latest at CANAM

Events, webinar, college / university visits and more.

The International Education Fair

Study in Canada, UK, USA, Australia, New Zealand, Dubai, Singapore, Germany, Ireland, France

Amritsar • 11:00AM

In-Person Event

University Visit - University of Law, UK

Study in UK • University Visit

Mohali • 10:30AM

In-Person Event

University Visit - Canterbury Christ Church University, UK

Study in UK • University Visit

Chennai • 10:00AM

In-Person Event

Top countries destinations

Popular university and colleges for Studying abroad.

Bond University Queensland
Central Queensland University - Rockhampton, North Campus Queensland
Charles Sturt University - Wagga Wagga Campus New South Wales
Deakin University - Geelong Waurn Ponds Campus Victoria
Engineering Institute of Technology - Perth campus Western Australia
Griffith University - Nathan Campus Queensland
La Trobe University - Bendigo Campus Victoria
LCI Melbourne - Art & Design School Victoria

Ara Institute of Canterbury - City Campus Southland
Aspire 2 International - Auckland Campus Auckland
Auckland University of Technology - City Campus Auckland
Eastern Institute of Technology - Hawke Bay Campus Hawke's Bay
Manukau Institute of Technology -Manukau Campus Auckland
Massey University - Auckland Campus Auckland
Nelson Marlborough Institute of Technology (NMIT) - Nelson Campus Southland
New Zealand Institute of Business & Technology (NZIBT) Auckland
The University of Waikato - Hamilton Campus Hamilton

Kent state university Ohio
San Jose State University California
Wright State University Ohio
Clark University Massachusetts
Rowan University New Jersey
Arkansas State University Arkansas
University of Wisconsin Milwaukee Wisconsin
Southern Illinois University Edwardsville Illinois
University of Findlay Ohio

Popular English Language Proficiency Exams

Blogs and Articles

Curated content to keep you updated on the latest education trends, news and more.

Masters in International Business (MIB) in USA

Masters in International Business (MIB) is a 1-2 years long postgraduate degree program offered in the USA. The program offers a unique blend of busin...

Updated on • Nov 05,2024 04:12 PM IST • USA

IELTS Line Graph Model Answer

IELTS Line Graph is one of the two tasks of IELTS writing section. In this task, you will get a visual representation to explain in 150 words. It show...

Updated on • Nov 02,2024 04:35 PM IST • IELTS

Common Reasons for Student Visa Rejection in the USA

Studying in the United States is a dream for countless students worldwide. The idea of exploring expansive campuses, connecting with a diverse global ...

Updated on • Nov 01,2024 05:40 PM IST • USA

Why Study in France

Art and culture are among the most attractive factors that make France a wonderful choice as a study destination. The Eiffel Tower, Notre-Da...

Updated on • Nov 01,2024 01:41 PM IST • France

Study in New Zealand After Graduation

Thinking about pursuing your higher education in a serene and culturally diverse country? New Zealand is indeed your best option! The sceneries of Ne...

Updated on • Oct 29,2024 04:17 PM IST • New Zealand

Statement of Purpose (SOP) for Undergraduates : Format, Sample & Expert Tips

The Statement of Purpose is a cornerstone of every student's dream of pursuing higher education in a foreign country. An SOP allows students to highli...

Updated on • Oct 28,2024 05:52 PM IST • SOP

January Intake in UK : Universities, Timeline, Deadlines & More

Before choosing the UK as your study abroad destination, it is essential to learn about the three study intakes: Fall, Winter, and Summer, beginning i...

Updated on • Oct 28,2024 04:17 PM IST • study in the UK

Part-time Jobs for International Students in USA

A part-time job is more than just extra income; it's a stepping stone to experience, grow, and discover your potential. Going by this quote you might ...

Updated on • Oct 25,2024 05:56 PM IST • USA

Top Perks of Studying in New Zealand

Every year, a large number of students take a leap towards their dream by beginning to study in New Zealand. This island country has the all resource...

Updated on • Oct 25,2024 01:54 PM IST • New Zealand

Top MBA Courses to Specialize in Abroad

MBA (Master of business administration) is a prestigious postgraduate qualification recognized internationally. It is designed to develop ...

Updated on • Oct 25,2024 01:52 PM IST • Study Abroad

Study Abroad: Physiotherapy Guide

With mechanization and inactive lifestyles, people face common muscular-skeletal problems that include neck pain, osteoarthritis knee, backache, a...

Updated on • Oct 25,2024 01:42 PM IST • Study Abroad Guidance

Linking Words for IELTS Speaking - Word List & Tips

Linking words serve as the verbal "glue" that holds your ideas and phrases together. They aid in making connections between your sentences and are cru...

Updated on • Oct 25,2024 01:28 PM IST • IELTS

IELTS Writing Task 2 - Academic and General Topics with Sample Answer

The second component of the IELTS writing test, IELTS Writing Task 2, asks you to produce an essay in response to a point of view, an argument, or a p...

Updated on • Oct 25,2024 01:26 PM IST • IELTS

IELTS Writing Task 2: Tips, Lessons & Models

IELTS Writing task 2 is an essay writing question, and there are a few techniques or strategies that can help you tackle each question uniquely and sy...

Updated on • Oct 25,2024 01:21 PM IST • IELTS

IELTS Test Report Form (TRF): Number, Tracking, Validity and Sample

After taking the IELTS test, a scorecard is received with overall and band scores for each of the module- listening, reading, writing and speaki...

Updated on • Oct 25,2024 01:01 PM IST • IELTS

IELTS Speaking Samples and Answers

The three parts of the IELTS Speaking test take between five and fifteen minutes to complete. The sub-test consists of a talk with a qualified examine...

Updated on • Oct 25,2024 12:59 PM IST • IELTS

IELTS speaking part 3 topics

IELTS has four components on which a candidate is marked: Writing, Listening, Reading and Speaking. The IELTS speaking consists of an 11 to 20-minute ...

Updated on • Oct 25,2024 12:55 PM IST • IELTS

IELTS Speaking Cue Cards

IELTS Speaking One of the modules of an IELTS Exam is the Speaking Module. The Speaking module tests your ability to speak the English Language on ...

Updated on • Oct 25,2024 12:52 PM IST • IELTS

IELTS Sample Charts for Writing Task 1 Practice

IELTS WRITING TASK 1 (Academic Paper) is a report that includes multiple charts such as bar charts, line graphs, tables, pie charts, diagrams, process...

Updated on • Oct 25,2024 12:49 PM IST • IELTS

IELTS GT Writing Task 1/ IELTS Letter Writing

The IELTS letter-writing section evaluates your everyday language use. It also checks your ability to integrate into an English-speaking culture. The ...

Updated on • Oct 25,2024 12:48 PM IST • IELTS

Academic Transcript Certificate: Meaning, Procedure, and Sample

Table of Contents

What is an Academic Transcript Certificate?

Common Names of Academic Transcripts

Difference between Official & Unofficial Transcripts

What is a Transcript cover?

How to Apply for a Transcript Certificate?

Advantages of Transcript Certificates

Transcript Request Letter Guide

Beyond the Transcript

Conclusion

FAQ

Events, webinar, college / university visits and more.

Popular university and colleges for Studying abroad.

Bond University Queensland

Central Queensland University - Rockhampton, North Campus Queensland

Charles Sturt University - Wagga Wagga Campus New South Wales

Deakin University - Geelong Waurn Ponds Campus Victoria

Engineering Institute of Technology - Perth campus Western Australia

Griffith University - Nathan Campus Queensland

La Trobe University - Bendigo Campus Victoria

LCI Melbourne - Art & Design School Victoria

University Canada West British Columbia

University of Windsor Ontario

Dalhousie University Nova Scotia

Carleton University Ontario

Cape Breton University Nova Scotia

University of ottawa Ontario

University of saskatchewan Saskatchewan

University of regina Saskatchewan

University of guelph Ontario

Ara Institute of Canterbury - City Campus Southland

Aspire 2 International - Auckland Campus Auckland

Auckland University of Technology - City Campus Auckland

Eastern Institute of Technology - Hawke Bay Campus Hawke's Bay

Manukau Institute of Technology -Manukau Campus Auckland

Massey University - Auckland Campus Auckland

Nelson Marlborough Institute of Technology (NMIT) - Nelson Campus Southland

New Zealand Institute of Business & Technology (NZIBT) Auckland

The University of Waikato - Hamilton Campus Hamilton

University of Warwick England

De Montfort University England

University of West London England

University of Strathclyde Scotland

Aston University England

University of Bath England

University of Liverpool England

Durham University England

Newcastle University England

Kent state university Ohio

San Jose State University California

Wright State University Ohio

Clark University Massachusetts

Rowan University New Jersey

Arkansas State University Arkansas

University of Wisconsin Milwaukee Wisconsin

Southern Illinois University Edwardsville Illinois

University of Findlay Ohio

Popular English Language Proficiency Exams